Billing Administrator  – USA
Convoy Supply
Kent, WA, US
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Job Title      

Billing Administrator  – USA, Located in Kent, Washington

 

Reports To

Billings Team Lead

 

Job Overview

The Billing Administrator primarily arranges invoices, resolves billing errors, updates billing records and communicates with internal stakeholders regarding issues or reconciliations.

Key Responsibilities

  • Review sales orders shipping documents for assigned branches to ensure customers are billed for the correct items purchased and the correct quantities
  • Prepare customer invoices for assigned branches daily, including freight and fuel surcharges, if applicable
  • Analyze Gross Margins of invoices on billing batch and resolve issues with both Inventory cost and Sales Pricing
  • Print and mail customer invoices
  • Retrieve back-up documentation and enter credit notes and/or billing corrections
  • Maintain good internal business relationships (especially Sales Team, Branches and Inventory Costing Team)

 

Qualifications

  • Experience working with computer systems such as Oracle, Microsoft, Sage or SAP
  • Proficiency in Office 365 (especially MS Outlook)
  • Excellent communication in English, both verbal and written
  • Excellent organizational skills
  • Experience working in high volume/transaction environment
  • Detail oriented
  • Must have basic math skills
  • Be reliable and a team player

 

Qualifications

  • Accounting diploma/certification required
  • Minimum of 5 years billing/invoicing experience in a multi-branch environment
  • Strong problem- solving skills, accounting principles knowledge, research and resolution skills, data analysis and multi-tasking
  • Strong organization, prioritization, and planning skills
  • Strong analytical skills
  • Leadership skills
  • Excellent Office 365 skills (incl Excel and Outlook); large ERP system experience
  • Strong communication and interpersonal skills

 

The Offer

  • Competitive salary - we take great pride in offering our workforce the best benefits and compensation packages in our industry, and we think you will too.
  • Healthcare – we offer multiple options and Convoy picks up a generous amount for single, couple or family coverage
  • Insurance benefits and employee assistance program
  • 401K – save for retirement with a traditional 401K account or Roth 401K – you are eligible after 90 days employment and Convoy matches a portion of your contribution
  • Time Off – Everyone needs time away from work to recharge and be with family and friends - receive a generous amount of paid holidays
  • Referral Bonus Program
  • Paid training/tuition reimbursement – Ready to further your education?
  • Open door policy in a supportive and encouraging work environment
  • Overtime available in peak periods
  • Internal Promotions - Find out more at https://www.convoy-supply.com/careers/overview

 

Convoy recognizes and practices safe working procedures with respect to COVID-19; employees must comply with the standard set for infectious disease control.

Company overview

Convoy Supply was founded in 1972 and has become a leading North American distributor of premium building products with 40 locations across North America.  

As an Equal Employment Opportunity (EEO) employer, Convoy Supply Inc. provides job opportunities to qualified individuals without regard to race, color, ethnicity, religion, gender, sexual orientation, national origin, age, marital status, physical or mental disability, familial or military status, in accordance with applicable federal, state and local EEO laws. All candidates for employment must successfully complete pre-employment drug testing and background verificatio

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