The Receptionist is accountable to the Supervisor, Office and Facilities for effectively maintaining the Reception function at the company’s Head Office in a manner that helps position the organization as a first-class real estate advisory service provider.

DUTIES AND RESPONSIBILITIES

1. Switchboard Operation: Receives and effectively re-directs incoming telephone calls at the company’s Head Office in a professional polite manner to ensure high standard of customer service and customer satisfaction at all times.
2. Mail and Courier Services: Assists with the coordination of incoming and outgoing mail, facsimile correspondence and couriers to ensure timely and efficient delivery of mail and correspondence to the internal and external customer groups; provides back-up coverage for the company’s mailroom, when required.
3. Reception and Meeting Facilities: Greets guests and notifies appropriate individuals of their arrival to facilitate meetings, sets-up and maintains meeting facilities, as required; assists with the preparation of meeting facilities prior incl. required equipment, food and beverage service etc.
4. Office Directory: Assists with the maintenance of the office directory to ensure all contact information is up to date, assists random office services and facilities communications, when required.

Any other job related duties and/or projects that may be assigned.

MINIMUM REQUIREMENTS
Skills, Knowledge, Experience and Education

• Good knowledge of MS Office applications.  

Core Competencies

• Excellent communication skills both written and verbal
• Good organizational and time management skills
• Ability to multi-task under pressure and prioritize
• Professional manners appearance
• Solid judgment.

ADDITIONAL REQUIREMENTS

• High School or College Diploma in Office Administration or equivalent experience is an asset
• Previous experience with multi-line telephone stations is an asset.

AGENCY NOTICE: Please note that Morguard does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Services Agreement with agency/recruiter, Morguard will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and advanced solicited services from a Morguard employee, Morguard explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please notify Human Resources at careers@morguard.com or (905) 281-3800.