The Leasing Assistant is accountable to the Director, Leasing for providing administrative services in support of the lease documentation process as well as for supporting various leasing activities for the assigned portfolio of properties within a geographic region to contribute to the timely and accurate execution of lease paperwork and maintenance of high occupancy rates for the assigned portfolio.

DUTIES AND RESPONSIBILITIES

1. Lease Documentation
   Drafts and amends leases and lease-related documentation based on signed offers for execution by tenants and senior management; reviews executed documents for completeness and accuracy, approves and prepares documents for landlord execution; liaises within and outside of the organization to arrange for execution of lease and other documentation and distribution of copies; tracks status of lease documentation and approved internal paperwork from proposal to final execution in addition to tracking tenant inducement and real estate commissions information; contributes to improving the business process to expedite lease documentation turnover; may be required to prepare ancillary low-risk lease documentation i.e. storage and parking agreements.
2. Leasing Negotiations and Correspondence
   Coordinates negotiation of terms with the lease administration or legal department, tenants and tenants’ lawyers; prepare correspondence relative to offers to lease and other legal documentation and notices; addresses all lease-related inquiries or issues as they arise; prepares all required correspondence relative to lease agreements and ancillary documentation.
3. System Input of Lease Information
   Inputs revenue modeling, reforecast revenue, lease and insurance certificate information into the company’s business information system for annual business planning and budgeting; timely and accurately inputs set-up, revisions and updates to lease documentation and tenant information into the company’s business information system; may be required to maintain data entry training manual for the office to ensure continuity of information and succession for the department.
4. Leasing Support
   Assists with marketing and distribution of information to brokers and leasing agents; updates leasing opportunities page on the company’s website to assist with leasing of space; prepares property profiles and other relevant portfolio information for investors upon request; may assist in due diligence in the acquisition or disposition of properties; researches leasing related inquiries from various sources, as required; arranges for the paperwork necessary for obtaining credit reports for prospective tenants; assist with quarterly reporting; places company specific advertising, when required; ensures that rental deposits are received, where required; assists with daily and routine administrative tasks of the department to enable achievement of the common goals and objectives.

Any other job related duties and/or projects that may be assigned.

Minimum Requirements

Skills, Knowledge, Experience and Education

• College Diploma in Business, Commerce or Real Estate or equivalent experience
• Minimum 2 years of commercial lease administration experience
• Knowledge of contract law, insurance and environmental law, and property management
• Excellent command of the written English language
• Excellent working knowledge of Microsoft Office applications.   

Core Competencies

• Excellent communication skills
• Excellent organizational and time management skills
• Excellent attention to detail
• Able to deliver quality results under pressure and while providing a high level of customer service
• Systematic and analytical thinker
• Team player.

Additional Requirements

• Working knowledge of Yardi is an asset
• Real Estate license or desire to enroll in the program and meet licensing requirements post-hire is an asset

AGENCY NOTICE: Please note that Morguard does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Services Agreement with agency/recruiter, Morguard will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and advanced solicited services from a Morguard employee, Morguard explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please notify Human Resources at careers@morguard.com or (905) 281-3800.